One of the best things about Outlook email is that it comes
with an option to recall an email you send through it to a recipient. This
means that if you ever send an email mistakenly to a wrong recipient, you can
easily call it back to your account and send it to the right recipient. To know
how to use Recalling option in your Outlook, follow the information provided
below.
Steps to
Recall Email in Microsoft Outlook Email
Recall Email in Outlook 2007
1. Open the Sent Items folder in your Microsoft Outlook 2007 and go to the
email you wish to recall.
2. Next, click Actions option located in the ribbon or
menu and select – Recall This Message option.
3. Then, you will need to ensure
that “Delete unread copies of this
message” option is enabled to recall the email. Alternatively, you can activate
the Delete unread copies and replace
with a new message option to replace the email with a new email message.
4. Additionally, you can enable
the Tell me if recall succeeds or fails
for each recipient option to get notification about the success of the
recall or replacement of email.
5.) After that, you will need to click
on the OK button to complete the
process.
NOTE: If you are trying to replace the email message with a new
one, you will need to enter the new email and then send it again.
Recall Email Microsoft Outlook 2010
1. Open the Sent Items folder in your Outlook email.
2. Now, open the email which you
wish to recall.
3. Click on the File option at the Ribbon.
4. Under the Info section, click on the Resend
or Recall button and choose Recall
This Message option. A Recall
Options dialog box will appear on the screen. Following two options will be
displayed in the dialog box like these:
·
Delete unread copies of this message
·
Delete unread copies and replace with a new
message
5. While
selecting the first option (Delete unread copies of this message) will remove
the unread copy of the email, if you select the second option (Delete unread
copies and replace with a new message), the original email will be opened which
you can edit and resend the email.
6. Also, if you want to receive a
notification about the status of the
message for each recipient, you will need to select the checkbox next to - Tell me if recall succeeds or fails for
each recipient option.
Recall email outlook 2013
1. Go to the Sent Items folder and open the email which you wish to recall.
3. Next, you will need to click
on the File option located at the Ribbon.
4. Then, you will need to click
on the Resend or Recall button in
the info section and choose Recall This
Message option. A Recall Options
dialog box will be displayed on your screen. Follow two options will be
displayed on your screen:
·
Delete
unread copies of this message
·
Delete
unread copies and replace with a new message
5. While selecting the first option will delete the unread copy of the email, choosing
the second option will open them for editing and resending.
6. In case you want to receive a
status notification of the message for each recipient, you will need to select
the checkbox next to the Tell me if
recall succeeds or fails for each recipient option.
7. The email will be recalled or
replaced as per your preference.
Recalling Email Outlook 2016
1.) Go to the Sent folder in your Outlook email and open
the email you wish to recall. Then click on the More Actions option in the Actions
tab.
3.) Next, you will need to select
the “Recall This Message…” option. A
“Recall This Message” dialog box
will be displayed on your screen.
4.) In the dialog box, the following
two options will be displayed:
·
Delete
unread copies of this message
·
Delete
unread copies and replace with a new message
5. If you choose the first option
i.e. “Delete unread copies of this
message” option, it will delete the unread copy of the email. And, if you select
the second option “Delete unread copies
and replace with a new message”, it will open the email for editing and
resending to the desired recipients.
6. In case you want to receive a
status notification of the message for each recipient, you will need to select
the checkbox next to the Tell me if
recall succeeds or fails for each recipient option.
7. The email will be recalled or
replaced as per your preference.
Resend or Recall Email Outlook 365
NOTE: You can resend or recalling emails only using the Outlook Client which is
a fully installed version and not the once accessed through Office 365 on the
web.
To Resend an Email Message
1.) In Mail, open the Folder Pane and go to the Sent Items folder.
2.) Under Sent Items folder, double click on the email you wish to resend.
3.) Next, you will need to click
on the Actions option under Move group on the Message tab. Then, you will need to select Resend This Message option. A new message window will open on your
screen.
NOTE: If there are multiple recipients and you do not want to send your
email to all of them, you can simply
remove them from the list. Just select
the names you wish to remove and press the Delete
option. If you want to add recipients who were not the part of the email
previously, you can easily add them here. Likewise, you can also add or remove the
attachments and change the content of your email message.
4.) After you are done making the
desired changes, you will need to click on the Send option. The email will be sent again with the changes done.
To Recall an Email Message
NOTE: Sometimes the recalling process may take up to 2 minutes to
process.
1.) Open the Folder Pane in Mail and you will click on the Sent Items folder.
2.) In the Sent Items folder, you will need to double-click on the email you want
to recall.
3.) Next, open the Message tab
and click Actions option in the Move group.
4.) Then, you will need to click
on the Recall This Message option. A
new message window will prompt you following two options:
·
Delete
unread copies of this message
·
Delete
unread copies and replace with a new message
NOTE: To know the status of the email recalling, you will need to select
the checkbox next to the “Tell me if
recall succeeds or fails for each recipient” option.
5.) After that, select the relevant
options from the window and click OK
button to complete the email recalling process.
Recall Email in Outlook Web App
If
you are looking to recall an email in Outlook Web App, Unfortunately, there is
no way you will be able to do so. You must have a dedicated Outlook app
installed on your computer to be able to recall emails.
Limitation of Email Recalling Process in Outlook
While Outlook lets users recall
emails and resent them to the desired recipients,
however, there are certain limitations that one must consider:
·
Emails will be recalled only from the other
Outlook users and not from an external
email account.
·
Only those emails will be recalled that would
have not been read by the recipient(s).
·
The
recipient from whom you are trying to recall the email must also have an Outlook for Windows and must have opened his
Outlook at the time of recalling the email.
·
The original email must have arrived in the
Inbox folder of the recipient. If the email would have been moved to another
folder via a filter rule, then you will not be able to recall the email.
·
If the recipient is using Outlook for Mac,
Outlook Web Access, or a mobile device, recalling of emails will not be able to
possible.
